From ISP admin

Reminders

Manual generating and overview of this way generated reminders relating to the invoices unpaid by the due date. The reminders may be shown in the form of the PDF preview and consequently printed for mailing it via the surface mail, or for sending the generated reminders to the clients` e-mails.

Generate reminders

Manual generating of reminders. This option displays only in case there are some unpaid invoices within the system.

Title

Here you can select onw of the pre-set templates out of the roll-out menu. These templates may be defined in the bookmark of Billing / Settings / Reminders.

Subject

The subject of the e-mail being sent, if you select the option to send reminders via e-mail.

Enclose all the unpaid invoices

If there are more unpaid invoices relating to a client, you can enclose them to the generated reminder and send them to the client for settling by using this option.

Send a collective encashment

All individual payments are to be replaced by only one collective money order. If you leave the option marked, it will be possible to display the generated invoices without enclosing the postal money order template by the button of Display the reminders without the e-mails.

Generate for invoices

Here you can designate after how many days after the due date the reminders will be sent.

Charge for the reminders

If you wish to charge for sending of the reminders (advisable for its motivational reasons), you can set a required price. This sum will be added as an additional item in the nearest issued invoice.

The list of system variables

Upon clicking on this button, the list of the system variables will appear in some of these cathegories: Client, Internet, VoIP, Reminders, etc. All these variables may be utilized while creating contract templates.

Text of the message

By means of the HTML editor, create your own text of the reminder, you can use the system variables.

Summary of generated reminders

The list of generated invoices for individual invoicing periods with the option to print and send to the clients` e-mails.

Date of issuance

The date of generated reminders for all invoices unpaid after the due date.

Number

The number of generated reminders in this overview.

Issued by

The person who issued this overview of reminders.

All - Displays all generated reminders.

Show all reminders

An overview of all generated reminders. The reminders are shown each in their own A4 sheets, the number of the PDF files corresponds to the number of the generated reminders. An example of filling in of the postal money order is enclosed to the reminder, this will be filled in with the current dates in case you select the option of Send a collective encashment, otherwise the example remains unfilled.

Show reminders without e-mail

Print of invoices on the original sheets of the Czech Post, which in the bottom part has a detachable postal money order ( of type A ). Only pure text is to printed into this part. With this way issued postal money order, you can make the settlement at any Czech Post office. If you mark the option of "Send a collective encashment", the generated reminders will appear without enclosed example of postal money order.

By mail - Shows only those reminders designated for printing and sending via the surface mail.

Show all reminders

A preview of all generated reminders designated for printin and sending via the surface mail. The number of the PDF file corresponds to the number of the clients with the settings of "Send invoices via the surface mail".

Show reminders without an e-mail

Print of the invoices on the original sheets of the Czech Post, which in the bottom part have a detachable postal money order (of type A). Only pure text will be printed to this part. With such created postal money order, you can settle the payment at any Czech Post office.

E-mail

Sending the generated reminders to the clients`e-mails. The list of clients will appear who are to be sent the reminders, or also the number of users with no e-mail address set appears. Upon clicking on the button of "show", you can edit e-mail addresses for the individual clients.

Remove

Removing the overview of manually generated reminders.

Automatical sending of reminders

This function does not directly relate to the bookmark of Billing / Reminders, but it fulfills the same function with only the difference that the reminders generate automatically and are directly sent to cusomters` e-mails. Setting of automatical sending the reminders will be carried out in the menu of Billing / Settings / Reminders, where you will deinfe your own e-mail templates.

If you do not wish to include your VIP clients into the list for sending, set for each of them the item of Not send reminders automatically in the client card.